PLEASE NOTE: FOR THIS POSITION YOU SHOULD NOT APPLY VIA THIS SYTEM BUT RATHER SUBMIT YOUR RESUME DIRECTLY TO THE PARISH OR AGENCY AS LISTED AT THE BOTTOM OF THIS POSTING (HIGHLIGHTED IN RED), OTHERWISE YOUR APPLICATION MAY NOT BE SUBMITTED TO THE APPROPRIATE PARTY. THANK YOU.

Our Lady of Grace Parish

225 Bellevue Avenue

Penndel, PA 19047

www.olgparishpenndel.org

Parish Secretary

Job Description

Qualifications

The Parish Secretary should have good communication skills to greet callers and welcome visitors to the parish offices. He/she should be competent with the following computer programs: Microsoft Word and Excel, Parish Data base system, Calendar Wiz, and other programs as needed. Further competency is needed with regard to emailing, web browsing, data entry and similar functions. The person should be able to prioritize responsibilities and fulfill tasks in a timely fashion.

Role of the Parish Secretary

The Parish Secretary is responsible for coordinating the efforts of the Pastor and Pastoral Staff. The Parish Secretary is accountable to the parish Business Manager.

Responsibilities

The Parish Secretary:

1. Assists parishioners with: sacramental certificates and coordinates funerals, registrations, mass intentions, and Sunday announcements.
2. Answers phone calls and to assist callers as best possible.
3. Prepares the weekly bulletin for publication.
4. Maintains the Parish Calendar and facilitates facilities usage by parish organizations.
5. Maintains Parish Sacramental Records.
6. Prepares the Sunday Universal Prayers and the Sunday Liturgical Ministers Guide.
7. Sorts and distributes the mail.
8. Provides secretarial support for the Pastor.
9. Maintains the Parish Pastoral Files.
10. Maintains office supplies and replenishes when necessary.
11. Maintains the Parish Mass Intentions Book and materials related to mass intentions.
12. Prepares the annual Pastoral Report for the Archdiocese of Philadelphia.
13. Orders Liturgical Supplies for the Church.
14. Complete any other task that need to be completed.

Work Situation

1. Maintains a regular schedule of forty (40) hours per week - Monday to Friday, 8:00 a.m. to 4:00 p.m.
2. Provided with adequate work space.
3. Compensation and benefits are arranged separately.
4. The [position] needs to be:
   1. An active Catholic in good standing with the Church.
   2. An active and visible member of a parish community.
   3. A person of deep faith and prayer.
   4. A person called to ministry.

Agreement of Service

The job description needs to be flexible in order to enable the pastor to design the position according to the needs of his parish. The job description is to be reviewed annually.

ALL resumes please be sent to:

Deacon John P. Teson

Parish Business Manager

Our Lady of Grace

businessmanager@olg1.org

215-757-7700 - voice

www.olgparishpenndel.org