PLEASE NOTE: FOR THIS POSITION YOU SHOULD NOT APPLY VIA THIS SYTEM BUT RATHER SUBMIT YOUR RESUME DIRECTLY TO THE PARISH OR AGENCY AS LISTED AT THE BOTTOM OF THIS POSTING (HIGHLIGHTED IN RED), OTHERWISE YOUR APPLICATION MAY NOT BE SUBMITTED TO THE APPROPRIATE PARTY. THANK YOU.

Holy Martyrs Catholic Church

120 Allison Road

Oreland, Pennsylvania 19075

215-884-8575

HOLYMARTYRSCHURCH@GMAIL.COM

PARISH SECRETARY

JOB DESCRIPTION

Holy Martyrs Church, Oreland, is looking to hire a full time parish secretary who is responsible for the daily operations of the parish office.

WORKING HOURS: Monday - Friday, 9am - 4pm (35 hours per week) on site

REPORTS TO: Pastor

GENERAL DUTIES/RESPONSIBILITIES:

Responsibilities include but are not limited to:

• Provide administrative, secretarial and office support to the Pastor and parish staff
• Manage parish office, greet and assist parishioners and guests in person or by telephone and respond to needs and requests of parishioners
• Answer all phone calls and forward calls accordingly, take messages, etc.
• Respond to emails in a timely fashion
• Distribute daily mail
• Prepare the weekly parish bulletin and special programs
• Maintain the parish website and bulletin boards in the Church
• Prepare correspondence, reports, memos, certificates and forms
• Maintain paper and electronic filing systems
• Maintain parish membership and sacramental records
• Input collection and e-giving donations into the parish database
• Maintain parish offering envelope mailing list and coordinate distribution schedule with third-party vendor
• Coordinate parish bulk mailings
• Maintain Mass intention book and prepare Mass cards
• Maintain office photocopier and order office supplies ensuring that best price is secured
• Maintain the parish and facilities calendars
• Coordinate short-term rentals of parish facilities and related paperwork
• Assist with and disseminate information regarding the preparations involving baptisms, weddings and funerals
• Coordinate the scheduling of priest assistants
• Maintain Safe Environment Program records for all parish staff and parish volunteers
• Process PREP tuition payments in parish database and notify Director of Religious Education
• Oversee parish office volunteers
• Adhere to deadlines based on parish and archdiocesan calendars
• Participate in parish staff meetings and archdiocesan workshops and trainings
• Maintain strict level of confidentiality about parish business and parishioners' personal information
• Provide event and program support some weekends and evenings throughout the year
• Other related tasks as assigned by the Pastor

SKILLS, QUALIFICATIONS AND REQUIREMENTS:

• Minimum of a high school diploma
• Prior work experience in a parish environment preferred
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Publisher); experience with Google Workspace Administration and MailChimp a plus
• Experience managing and maintaining parish database; experience with Parish Data Systems (PDS) preferred
• Excellent communicator with strong organization skills, attention to detail, accurate data entry and filing skills
• Proficient skills in email and the use of the internet
• Excellent spelling and grammatical skills
• Energetic, creative and hands-on, with a collaborative attitude and ability to multi-task with ease
• Ability to relate effectively and positively with colleagues, volunteers, parishioners and vendors.
• High level of integrity and confidentiality
• Strong commitment to the Catholic faith and the mission of the parish.
• Perceive characteristic of objects through the eyes; express or exchange ideas by means of the spoken word; perceive the nature of sounds by the ear; sit for prolonged periods of time; frequent walking and /or standing; able to lift, carry, push or pull 35 lbs. maximum with frequent lifting and/or carrying of 20 lbs.
• Must obtain necessary clearances
• References required

Send resumes and inquiries to: holymartyrspastor@outlook.com and business@holymartyrschurch.org