Archdiocese of Philadelphia
  • Parishes
  • Gladwyne, PA, USA
  • Full Time

Parish Secretary

St. John Vianney Parish

Normal Work Days/Hours

40 hours per week with some flexibility depending on parish schedule.

Monday - Friday: 8:00 AM - 4:30 PM (with lunch break from 12:00 to 12:30 PM)

General Description of Duties

The Parish Secretary provides overall clerical and administrative support in the Parish Offices. This person assists the Pastor and staff by supporting them with planning, organizing, and distributing information. Likewise, this person will be the point of reference for all queries or requests, and will provide a welcoming and hospitable presence to all parishioners, guests, and visitors.

Please send resumes to

Primary Duties and Responsibilities

  • Welcomes and greets visitors to the parish offices; assures their comfort; and directs them to the proper staff or service; schedules appointments; and maintains various electronic calendars;
  • Answers telephones; attends to requests, forwards calls, and takes messages;
  • Receives, sorts, and distributes mail along with electronic mail to various offices; files correspondence and other materials as required;
  • Prepares labels and envelopes for mailing;
  • Composes and types letters, forms, and other documents as required; photocopies, collates, and faxes materials as needed;
  • Compiles, copies, sorts, and maintains electronic as well as physical files, reports, documents, and records, including sacramental, financial, and general information;
  • Maintains, purchases, and organizes office supplies and other goods and services;
  • Enters data including into the Parish Data Base System (PDS) for Sunday contributions and updates records of parishioners; maintains several automated systems;
  • Other duties as assigned.


  • Secretarial-related experience: 3 year (preferred)
  • Education: High School Diploma required; College Degree (preferred)
  • Able to multitask in a fast paced environment
  • Computer literate & fast learner (able to learn the Parish Data Systems Program if not currently familiar with this operating system - training will be provided)
  • Knowledgeable of Microsoft Office systems (Word, Excel, PowerPoint, etc.) and QuickBooks.
  • Excellent language and communication skills required (written and verbal)
  • Able to provide required up-to-date State and Archdiocesan required security and safe environment clearances such as: Mandatory Reporter, Criminal Background check, Safe environment training technology addendum, and any other future needed clearances made necessary through the Parish, Archdiocese, or State.
  • Able to self-ambulate up and down stairs, and lift up to 25lbs.

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