Archdiocese of Philadelphia
  • Catholic Education
  • Philadelphia, PA, USA
  • Full Time

Human Resources Coordinator

Office for Catholic Education


  • The Human Resources Coordinator provides administrative support in the Human Resources department. The person in this position is responsible for maintaining secondary school employee records/databases. This position will be responsible for a wide range of responsibilities that are detail-oriented and deadline driven. This position is fast-paced and requires a high energy level. The ability to work efficiently in a complex and demanding environment, excellent organizational skills, the ability to prioritize multiple tasks, and the ability to take initiative are the skills critical to this role. The demeanor and professional attitude to work with individuals at all levels within and outside organization is essential for a successful candidate. Confidentiality with all information is required.

Principal Duties and Responsibilities:

  • Provides administrative support to Human Resources Director.
  • Assists with HR Special projects and performs other duties as assigned including data entry, organizing projects, scribing, faxing, scanning, filing and scheduling.
  • Provides exceptional customer service.
  • Attracts, identifies, and delivers talented candidates for open positions in keeping with company recruitment policies.
  • Builds relationships for future recruitment and network of talent for future openings.
  • Manages a filing system that retains records of qualified applications
  • Processes documentation and maintains files and databases relating to personnel activities (staffing, recruitment, training, leaves, performance evaluations etc.)
  • Functions as contact for employees' requests regarding FMLA and other Leave issues and adheres to all applicable laws and regulations, as well as company policies and procedures.
  • Willingness to travel to high schools for recruiting and meetings or events during normal work hours.

Knowledge, Skills, and Abilities:

  • Administrative background and business related knowledge.
  • Intermediate skills in Microsoft Outlook, Excel, Word and PowerPoint required.
  • Ability to effectively manage and maintain electronic and telephone communications with internal departments and external parties in administrative matters.
  • Knowledge of recruiting practices and applicant tracking systems.
  • Knowledge of FMLA rules and regulations
  • Ability to schedule candidates, coordinate panelists, and prepare information for interviews and meetings.
  • Understanding of necessary practices for working with confidential information.
  • Ability to follow directions and maintain accepted procedures.
  • Ability to exert independent judgment under some supervision.
  • Ability to work with a diverse group of people including senior staff members, company employees, teammates and candidates.
  • Strong inter-personal skills.
  • Strong verbal and written communication skills.


  • BS Degree preferred in Human Resources or related field. 
  • Valid driver's license.
  • Proven experience as an HR assistant, staff assistant or relevant human resources/administrative position.
  • Two or more years of experience related to business activities.
  • Experience working with electronic files and databases.
Archdiocese of Philadelphia
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